CURRENT OPPORTUNITY

Business Support Administrator

Working with Shearwater Marine

OUR COMPANY

Shearwater Marine Services has a well respected background supporting marine based infrastructure projects. Our company has recognised pedigree from underwater inspection, maintenance and repair contracts to large scale, high profile, marine construction and diving projects.
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We have high customer retention and an excellent reputation for providing invaluable and professional assistance to construction industries, renewable energy providers, defence, local government agencies, utilities providers, ports and harbour authorities, consultant engineering firms and shipping and ferry companies.

The Role

Shearwater Marine Services is seeking a dedicated and detail-oriented Business Support Administrator to our join growing team. In this role, you will play an integral part in ensuring the smooth and efficient running of our business support operations, providing essential administrative support to various departments across the business.

Key Responsibilities

General Administration:

Provide day-to-day support to ensure seamless project delivery and business support
Assist with scheduling, meeting preparation, and minute-taking as required.

Document Management:

Maintain and organise company documentation, ensuring compliance with internal and external requirements.
Support the creation, updating, and distribution of project-related documents.

Invoicing Support:

Assist with preparing, issuing, and tracking invoices.
Liaise with clients to resolve invoicing queries.
Assist with budgeting and expense tracking.

Data Entry and Management

Regularly update and maintain operational logs, including project progress and financial records.
Identify opportunities to enhance efficiency within administrative workflows.
Supporting the maintenance and optimisation of our client and project management systems

Customer Support and Communication:

Assisting with enquiries from clients or customers, providing information and resolving issues.
Act as a liaison between departments, facilitating communication and collaboration.

Any other duties as required by the business.

REQUIRED SKILLS

Strong administrative and organisational skills with a keen eye for detail.
Proficient in Microsoft Office Suite (Word, Excel, Outlook).
Experience with invoicing and financial processes is desirable.
Strong communication skills, both verbal and written.
Ability to multitask and adapt to changing priorities in a fast-paced environment.
Prior experience in marine or project-based industries is an advantage but not essential.

Benefits

Competitive salary and benefits package.
Opportunities for career advancement and professional development.